Dashboard Overview

Live fleet data analytics and performance indicators

16:20:00
Total Fleet Size
72
100% Registered
YTD Kilometres Logged
434,873
Logged this month
Active Vehicles (2026)
72
100% Utilization
Service Attention Needed
--
Due for maintenance
Monthly Fleet Km's Trend (2026)
Fleet Type Breakdown
Top Regions by Logged Distance (YTD Km)
Budget Compliance Overview
Regional Managing Directors
Select Vehicle:
Reg No Type of Vehicle Operational Area Assigned Responsible Person Odometer YTD Logged Service Interval Service Status Actions
Responsible Person Operational Region Operational Area License Code / Details Contact / Phone Actions
Date ▼ Reg No Site Assigned Responsible Person Odometer Start Odometer End Last Service KM Distance Comments Actions
Maintenance Schedule Alerts

Below is a computed list of vehicles that have either exceeded their service intervals, or are within 1,500 km of their scheduled service limits.

FLEETOPS ANALYTICS

Corporate Operations & Budget Audit

Report Date: 2026-06-17 Selected Period: May 2026 Region: All Regions

Monthly Km Budget Overruns

List of vehicles that exceeded their allocated monthly budget limits.

Vehicles Logged 72
Exceeded Limit 0
Total Overrun (KM) 0 KM
Reg No Assigned Responsible Person Region Operational Area Vehicle Type Budget Actual KM Overrun
Audited by: FleetOps Auto Auditor
Signature: __________________________

Region Configuration Editor

Configure Regions and their sub-Areas. Region Admins can only view and manage their assigned region's data.

Accessibility & App Colors

Choose background and font colors that are comfortable for your eyes, or select a preset theme.

Preset Themes

Custom Colors

Background Color
Letter (Font) Color

Help Center & Documentation

Guides, FAQs, and reference materials for drivers and managers.

Start Mobile Demo
Admin Setup
Setting up region pools, assign profiles, and configuring PINs.
Driver Mobile Setup
First-time browser installation, shortcuts, and device configuration.
Odometer Issues
Troubleshooting validation warnings or entry mistakes.
Offline Operations
How logs are cached offline and auto-synced when signal returns.

Admin: Region Pool Setup

Configure shared region pools and mapping for drivers to access via their mobile app.

1. Create the Region Pool Profile

  • Access the central FleetOps dashboard: Launch Dashboard
  • Go to Vehicle Responsible Person in the sidebar.
  • Click the + Add Person button in the top header.
  • Fill out the profile fields:
    • Full Name: e.g., Mining Region Pool
    • Assigned Region: Choose your region
    • Assigned Area: e.g., Pool or leave blank
    • App PIN: Set a unique 4-digit PIN (e.g. 1111)

Driver: Phone Setup & Logging

Get started with the mobile web app, install desktop shortcut, and submit closing odometer.

1. Install to Home Screen

  • Open Chrome (Android) or Safari (iPhone) and navigate to the capture link: Launch Mobile Capture
  • Chrome: Tap the 3-dots in top right → Select Add to Home screen.
  • Safari: Tap Share button → Select Add to Home Screen.

Frequently Asked Questions

Why does the app warn me that my odometer is too low?
The system enforces mileage sequence validation. Your new odometer entry must be higher than the last closing reading. If you get a warning:
  1. Re-check your vehicle's dashboard cluster for the exact mileage.
  2. Ensure you didn't accidentally miskey a number (e.g. typing 1234 instead of 12340).
  3. If the previous closing entry was logged incorrectly by a prior driver, contact your Fleet Super Admin to adjust the odometer baseline in the Vehicle Registry.
How does Offline Mode work in remote locations?
When working in mining pits or remote regions without cellular service:
  • The KM Capture App is fully optimized to cache your logged entries in the local browser database.
  • You will receive a confirmation that your entry has been queued locally.
  • Once your mobile phone regains network or Wi-Fi connection, the app will automatically push the cached data to the central Firestore cloud.
What are the differences between User Roles?
FleetOps uses role-based access control to protect operational boundaries:
Role Permissions
Super Admin Full database read/write access. Can add/modify operational regions, set global budgets, and view dashboard analytics across all regions.
Region Admin Can read/write vehicles, responsible persons, and daily logs. Restricted entirely to their assigned operational region scope.
Operator Read-only dashboard view and log checking. Ideal for monitoring teams and generating PDF/Excel reports.
How do I export data and compliance reports to Excel/PDF?
FleetOps makes exporting simple and compliant:
  • Excel Export: Click the "Export Excel" button at the top header from the Vehicle Registry, Drivers Registry, or Daily Operations Logs page to instantly download standard spreadsheet sheets.
  • PDF Report: Navigate to the Reports page, choose your filter criteria, and click the "Print / Save PDF" button to download a formatted, signature-ready compliance document.
How do I reset my accessibility theme?
If you set a custom background or font color that is hard to read:
  1. Go to the Theme & Colors section in the sidebar menu.
  2. Click on the Dark Mode (Default) preset button.
  3. The application will instantly reset back to its standard, highly readable slate and sky blue dashboard color palette.