Dashboard Overview

Open your mobile web browser (Chrome on Android, Safari on iPhone, or Vivo Browser). Enter the following web address to access the driver logging sheet directly: https://vehiclesexcel-a1bd6.web.app/km/.

To launch the system quickly just like a normal phone app, add a shortcut to your home screen:

• Vivo Browser: Tap the menu button (three lines) at the bottom, select Add to Desktop or Add Shortcut.
• Google Chrome (Android): Tap the three dots menu in the top-right corner, select Add to Home screen.
• Safari (iPhone): Tap the Share button (square with arrow pointing up) at the bottom menu, tap Add to Home Screen.

Type your unique 4-digit driver PIN. If you have only 1 vehicle assigned, the system opens your vehicle logging screen automatically. If you share a Region Pool PIN with multiple vehicles, a list will display; tap your vehicle's registration number to select it.

• Numbers too low (Odometer Regression): If you type a value lower than the vehicle's last recorded closing reading, the screen turns amber, blocks submission, and warns you to double-check your dashboard.
• High KM Jump: If your entry is more than 1,500 KM higher than the last closing reading, a confirmation dialog pops up asking if the jump is correct.
• Over Budget Warning: If your distance today exceeds your vehicle's daily budget limit, a full-screen alert asks you to be careful not to overrun. You can either tap Acknowledge & Submit or Cancel to correct it.

Tap the Report a Fault or Report Accident button on the logging screen. Choose categories, fill in descriptions, attach photos/docs if needed, and hit send. The workshop team will be instantly notified.

If cellular signal drops in remote areas, the app continues to work normally. Logs and faults are saved securely in your phone's memory. Once your device detects an internet connection, it automatically pushes the queued entries to the database.

To set up a single PIN shared by multiple vehicles in a region, navigate through the steps below:

When a driver reports a fault or accident on their phone, the system automatically checks for today's daily operations log entry for that vehicle. If it exists, it updates the log's Comments column with the defect description: [Category issue: Description]. If the log doesn't exist yet, it creates a draft entry with the comment.

The manager dashboard utilizes Firestore listeners. Any log entries, problem reports, or updates made by drivers in the field automatically populate in your browser without requiring a page refresh.

Under the Daily Operations Logs tab, you can view the full history of odometer logs, including starting/ending readings, distance calculated, and operational comments. You can click Edit on any row to manually adjust readings or comments.

Navigate to any registry tab (Vehicle Registry, Responsible Person, Daily Operations Logs, or Alerts) and click the **Export Excel** button in the top bar to instantly download the table data as a spreadsheet file.

The system automatically tracks service mileage based on Odometer history. Explore the interactive guide below:

• 1. Budget Overruns Report: Shows a list of vehicles that exceeded their allocated monthly budget limits. Calculates total overrun in kilometers and percentage, with summary metrics for Total Overrun (KM) and Vehicles Exceeded.
• 2. Individual Vehicle Log Report: Generates a full chronological log history for a single selected vehicle. Lists start/end odometers, daily distance, daily limits, and comments, paired with a visual chart showing distance trends over time.
• 3. Daily Km Overruns Report: Identifies individual entries where a vehicle's daily driving limit was exceeded. Displays daily limits, actual kilometers logged, overrun metrics, and a chart highlighting total overrun distance grouped by vehicle.
• 4. Missing Daily Logs Report: Performs a compliance audit for a selected period. Lists every vehicle and calculates the count of Expected Logs vs. Captured Logs vs. Missing Logs with a percentage-based compliance score (e.g. 100% is fully compliant).

• Zero Installation Friction: Drivers open a secure URL link on any phone (Android, iOS) and save it to the Home Screen like a standard app. No app store updates required.
• PIN-secured Login: Regional pool PINs allow multiple drivers to share one access point, mapping logging entries to the driver and vehicle automatically.
• Instant Defect & Incident Reporting: Tap a button to log faults or accidents directly from the vehicle, attaching description fields to today's operations report instantly.
• Robust Offline Mode: Logs are saved locally in the phone's memory when cellular networks fail and sync automatically when connection restores.

• Real-time Firestore Database: Monitor driver activities, daily odometer changes, and vehicle availability as they update in the database.
• Compliance Tracking: Audit expected logs versus captured entries to calculate fleet logging completion.
• Excel Synchronization: Export logs and fleet registries to spreadsheet files in one click, and import bulk Excel data templates to configure service baselines.
• Interactive Budget Monitoring: View charts and logs highlighting budget overruns, helping optimize routes and minimize unauthorized driving.